Executive Assistant
SummaryMyriant is looking for a dynamic and professional executive assistant to support its Senior Vice President of Operations.
Essential Duties and Responsibilities
- Provides comprehensive administrative support to the SVP-Ops, including:
o Creating presentations for internal and external meetings and conferences,
Corporate Board of Directors, and Investor meetings
o Making comprehensive travel arrangements (domestic and international) including
detailed itineraries
o Managing SVP’s calendar (understanding primary focus & prioritizing requests for
the SVP’s time accordingly)
o Managing SVP’s email – scanning for importance and meeting invitations and
communicating same to SVP in timely manner
o Tracking and follow up on organizational action items
o Coordinating all details associated with SVP’s meetings
o Preparing and reconciling detailed expense reports
o Coordinating conference calls, meetings with staff, vendors and other third parties
o Providing general administrative support: answering phones, scheduling
appointments, creating documents, photocopying, organizing, filing, etc.
- Organizes collection, consolidation and distribution of weekly, monthly and quarterly reports and/or presentations
- Schedules and supports project meetings
- Act as liaison between the SVP, his direct reports, employees and the general public in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, calm, resourceful and efficient.
- Develop and manage systems and procedures to facilitate effective communications regarding project updates with staff/company
- Maintains the highest degree of confidentiality, discretion, tact and flexibility to promote a positive and professional image for the office of SVP and the company
- Performs other duties as assigned by SVP
- Provides vacation and other coverage for C-Suite executive assistants
- Provides back up to receptionist on rotation schedule with other administrative assistants
- Must have a minimum of 7 years of administrative oversight and support
- Must have a minimum of 5 years direct administrative support for a Senior Vice President or equivalent
- Ability to initiate and proactively manage responsibilities with minimal supervision
- Excellent interpersonal, written and verbal communication skills
- Handles matters of a routine nature to conserve supervisor's time.
- Ability to manage multiple, simultaneous tasks and prioritize according to established criteria and protocols in a fast pace, high stress situation.
- Strong interpersonal skills are required and changing deadlines and the adaptability to change required
- Position requires advanced knowledge of the following applications: Microsoft Word, Microsoft Outlook, Microsoft PowerPoint. Some knowledge of Microsoft Excel and Microsoft Project a plus.
- Ability to write, edit/proofread technical and business documents
- Highly organized in office administration with strong attention to detail
- Ability to exercise sound judgment and decision making skills
- Act with sense of urgency
- Ability to keep sensitive material and conversations strictly confidential
Myriant offers a competitive compensation and benefits package.
Please submit resume by email to resumes@myriant.com
Principals only, no recruiters or phone calls please.
Equal Opportunity Employer